Summary
Date Posted: Monday, March 13, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Job Summary:
The Transport Executive/Assistant will interact with the Transport Department staff by addressing general maintenance works and resolving minor break down for vehicles on service away from the head office, generally providing a higher level of Mechanical/Electrical and diagnosis support on an expected issues to be resolved.

Entry Qualifications
Holder of Bachelor degree in transport and logistics, Human resource, Business or public administration or equivalent. Age range of 30 -45years, At least 5 years of experience. Women are encouraged to apply.

General Tasks
• Work closely with the Head of Transport to ensure safe, effective, efficient and responsive service delivery to our clients
• Assist the Head of Transport in driver guide orientation, driver evaluation and training
• Promote safe work practices in accordance with Occupational Health and Safety, Board Policy, and supervisor’s directives.
• Enhance good relationships with the suppliers
• Keep a motivated team of Transfer drivers
• Monthly reports to Head of Transport

Duties and responsibilities
• Responsible for the activities associated with the transportation, tourism and fleet management.
• Assist the Head of Transport with the administration of company and hired vehicles for Transfers and excursions
• Manage all the drivers and their routines, shifts and fuel
• Maintain vehicle utilization logs and reports as per stipulated timelines
• Maintain vehicle files, together with other transport administration files
• Provide the security guard with a Translog (Transfer overview and issue Gate passes) two days out
• Manage the Translog (allocate the daily transfers and excursion bookings) and communicate to the drivers and customer care supervisor in a timely manner
• Communicate changes to the Transfer drivers and re-allocate if necessary
• Process and monitor utilization of drivers for Transfers and excursions
• Provide, coordinate and manage transport for the Customer care team as well as guides (IMO’s)
• Manage and summarize the Transport log books for Company fleet, and submit, on a monthly basis to the accounts department
• Manage out-sourced transfers and excursions services/sub-hires, and ensure provision of quality services as per the Service Level Agreements
• Communicate closely with the Customer care team supervisor for customer care team duty allocation
• Allocate and stock management of any giveaways, water, wheel covers, stickers and any other items including agents‘ marketing collateral stationery and alert procurement timely
• Assisting in providing innovative solutions to current challenges encountered and enhance how new transport suppliers (Sub hires) are identified and incorporated
• General office duties including administrative work
• Alert management immediately when detecting any inconsistencies in the system, procedures and/or the work of individuals or an entire group to help to avoid fraud cases or to detect them at the earliest possible moment.
• Performing any other duties as assigned by the supervisor
• Evaluates, records, and responds to additional/special service
• Assists in trouble shooting and resolving safety, service, and operational issues
• Ensure correct estimates in transport planning system
• Meet on time delivery (OTD) requirements and follow on discrepancies with suppliers and Customer Service

Requirements
• Comfortable with adherence to the rules of the operation;
• Ability to remain calm and in control under pressure;
• Fully checkable 5-year employment/education history;
• Good general standard of health;
• High degree of initiative;
• Full Tanzania driving licence;
• Smart professional presentation;
• Good communication and interpersonal skills;
• Flexible and adaptable.
• Personal attributes
• High integrity
• Innovative
• Clear understanding of work ethics
• Excellent analytical ability
• Accuracy and attention to detail is essential for this role
• Be willing to undertake any training required to learn new methods and skills
• Relevant degree or training in office administration, procurement, Logistics, fleet Management
• Fluent in English and Swahili
• Outstanding leadership talent
• Service-oriented, honest, hands-on personality and adapts well with change
• Excellent interpersonal and communication skills
• Ability to interact with superiors, peers and subordinates
• Deadline-oriented
• Problem solving
• Continuous Improvement mindset.
• Software skills such as Excel, Access, Visio, Power Point highly preferred Duties and responsibilities
• Responsible for the activities associated with the transportation, tourism and fleet management.
• Assist the Head of Transport with the administration of company and hired vehicles for Transfers and excursions
• Manage all the drivers and their routines, shifts and fuel
• Maintain vehicle utilization logs and reports as per stipulated timelines
• Maintain vehicle files, together with other transport administration files
• Provide the security guard with a Translog (Transfer overview and issue Gate passes) two days out
• Manage the Translog (allocate the daily transfers and excursion bookings) and communicate to the drivers and customer care supervisor in a timely manner
• Communicate changes to the Transfer drivers and re-allocate if necessary
• Process and monitor utilization of drivers for Transfers and excursions
• Provide, coordinate and manage transport for the Customer care team as well as guides (IMO’s)
• Manage and summarize the Transport log books for Company fleet, and submit, on a monthly basis to the accounts department
• Manage out-sourced transfers and excursions services/sub-hires, and ensure provision of quality services as per the Service Level Agreements
• Communicate closely with the Customer care team supervisor for customer care team duty allocation
• Allocate and stock management of any giveaways, water, wheel covers, stickers and any other items including agents‘ marketing collateral stationery and alert procurement timely
• Assisting in providing innovative solutions to current challenges encountered and enhance how new transport suppliers (Sub hires) are identified and incorporated
• General office duties including administrative work
• Alert management immediately when detecting any inconsistencies in the system, procedures and/or the work of individuals or an entire group to help to avoid fraud cases or to detect them at the earliest possible moment.
• Performing any other duties as assigned by the supervisor
• Evaluates, records, and responds to additional/special service
• Assists in trouble shooting and resolving safety, service, and operational issues
• Ensure correct estimates in transport planning system
• Meet on time delivery (OTD) requirements and follow on discrepancies with suppliers and Customer Service

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Qualified candidates are invited to share Cover letter, CV and Academic Certificates no later than 31st a March, 2023 to hrtz@senseofafrica.co.tz . THE EMAIL SUBJECT SHOULD BE “APPLICATION FOR TRANSPORT EXECUTIVE”.

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