Summary
Date Posted: Friday, February 28 2025, Base Salary: Not Disclosed

JOB DETAILS:
Key Responsibilities
The HR & Administration Intern will be responsible for the following:
Human Resources
Recruitment & Onboarding
• Assist in the recruitment and selection process, including posting job vacancies, screening resumes, and coordinating interviews.
• Support hiring managers in the selection process by scheduling and conducting initial screenings.
• Facilitate onboarding processes, including preparing employment contracts, collecting required documents, and conducting orientation sessions.

Employee Relations & Compliance
• Provide HR support to employees and managers regarding company policies and procedures.
• Assist with employee relations matters, ensure compliance with labor laws, company policies, and HR best practices and provide necessary documentation.

Records & Data Management
• Maintain and update employee records, ensuring accuracy, confidentiality, and compliance with data protection policies.
• Manage HR databases and personnel files to ensure up-to-date information.
• Assist with audits and HR reporting as required.

Training & Development
• Coordinate training and development programs to enhance employee skills and engagement.
• Track and report on employee training progress and compliance with mandatory training.

Payroll & Benefits Administration
• Process payroll-related documentation, ensuring accuracy in timesheets, leave balances, and deductions.
• Support benefits administration, including employee queries and documentation.

HR Projects & General Support
• Assist in HR initiatives and projects to improve employee engagement and operational efficiency.
• Provide administrative support to the HR department as needed.

Team Meetings Coordination
• Support with taking team minutes, keeping records, and maintaining proper files; especially ensuring that documentation and follow up
• Carrying out other project specific tasks as assigned by management.

Program Administration Support
Contract & Vendor Management
• Manage vendor contracts, ensuring timely renewals and compliance with service agreements.
• Assist in reviewing vendor requirements and assessing service providers to ensure alignment with business needs.
• Coordinate with procurement and program teams to facilitate contract negotiations and approvals.

Meetings & Events Management Support
• Support program meetings and events; ensuring that all necessary logistical support is provided so that participants can focus on achieving the purpose of the event:
• Organize the logistics associated with meetings and events (e.g. booking venues, organizing equipment, stationery, refreshments, setting up and hosting remote meetings, transport)
• Provide support with the preparation, collation and circulation of agendas, documents and other meeting resources; especially liaising with staff to ensure timely production and submission.
• Support with taking minutes, keeping records, and maintaining proper files; especially ensuring that documentation associated with staff meetings is compliant with statutory requirements

Role Requirements
Qualifications and Education
• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1 year of HR experience, preferably in a generalist role and administration role.
• Strong knowledge of labor laws, HR best practices, and contract management.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with professionalism.
• Strong problem-solving and decision-making skills.
• Ability to adapt quickly and work independently in a dynamic environment.

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

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