Request for Quotation (RFQ) for Cell Phone Services

Peace Corps/Tanzania (PCTZ) has a need for mobile phone services for 50+ staff and a Closed User Group (CIG) for staff and 100 volunteers. Peace Corps is soliciting fixed-price quotations from the vendor community for the supplies and services detailed below.

Quotations are due no later than 5:00PM EAT on 6th Sept 2024.

Late quotations will not be accepted. I f you are interested in submitting a quotation, please do so by sending a completed and signed Vendor Quotation Form with supporting documentation to the contacts indicated below. No phone calls will be accepted.

Please send an email to the contacts below to receive the full RF0 with the Vendor Quotation Form.

Name: Director of Management and operations

Email: TZ-Applicants@peacecorps.gov

Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the above email in advance of the RFQ due date. No phone calls please.

PCTZ will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factors shown below. Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required supplies and/or services to the selected vendor.

A. Statement of Work / Description of Requirements

Post-paid lines, pre-paid lines, Closed user group, sms, data and voice services. Any offer of handsets or mobile money transfer services should also be clearly indicated.

Please be sure to provide unit cost quotes for each service to be offered. Supplier Unit Quotes shall be a Firm Fixed-Price, and inclusive of any administrative or overhead costs.

The selected service provider must be able to provide the following services:

• Local & International calls as required(required).
• Data Services -GPRS, GSM, 3G, 4G or 5G, and any other that may be available during the effective dates of the contract (required.)
• Internet access using wireless modems or routers. Provide details including brand or hardware used to provide internet services (required).
• Complete Network Coverage in Tanzania (Clearly indicate network coverage) (required).
• Text message services(required). Voicemail services(required).
• 2 4 /7 Free Customer Care (required).
• Closed user group(required).
• Mobile money services(required).
• Other value-added services not listed above to be stated by the vendor in the quotation (such as complimentary handsets & equipment of international standards).

Delivery Date (s): PCTZ intends to offer a base period contract for one year and it may include an additional one or two one- year option periods to follow the base year.

PCTZ Contracting Officer encourages all vendors to include terms and conditions for the initial base year plus the one-two additional option years. The PCTZ Contracting Officer will determine before awarding the contract whether or not the award will include a one year or a two-year option period.

B. Place of Performance and Required Work or Delivery Schedule

Delivery of services and supplies should be to the PCTZ Office in Oyster Bay, Dar es Salaam, Tanzania. PCTZ projects that Dec 1 ,2024 will be the required work and delivery date of the services and supplies requested in this RFQ.

C. Contract Terms and Conditions

As an Agency of the United States Government, PCTZ has an approved contract template that it intends to use for the award and reserves the right to deny making a contract award to a vendor should they refuse to sign the approved contract template.

D. Minimum Criteria:

A quotation will not be considered further if it does not meet the following minimum criteria:

• Showed good network coverage throughout Tanzania in their submitted footprint of coverage.
• Offers Closed User Group for a minimum of 1 20 lines (40 staff+ 170 volunteers)
• Offers Mobile Money services throughout Tanzania.
• Vendor accepts to sign Peace Corps Contract template (per Paragraph C. above)

E. Evaluation Factors:

Quotations that meet the minimum criteria listed above may be further evaluated based on the following factors:

• Quality of Reception and Service:
• Extent of coverage across Tanzania and is the coverage 3 ,4 or 5G: Closed User Group package – describe in detail.
• Devices / handsets offered with the contract.

Vendors are expected to provide the following with their quotations: Describe your company’s current staffing structure and describe in detail your company’s plan for providing qualified individuals to fulfill this requirement and providing supervision of your staff members assigned to work with Peace Corps with this contract.

Award may be made with or without negotiations between the Peace Corps and the selected vendor. Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a vendor other than the one that provided the lowest priced quotation, should that vendor be determined to have provided the best value quotation to the Peace Corps taking technical and cost factors into account. Note: All vendors that submit quotations in response to this RFQ will be notified of the results

Deadline: September 6, 2024